|Synod Assembly 2024
West Virginia-Western Maryland Synod
By order of the Synod Council of the West Virginia-Western Maryland Synod of the Evangelical Lutheran Church in America, a regular meeting of the Synod Assembly shall convene on Saturday, 1 June 2024, at 10:00 AM, at the Mon County 4H Center, Mylan Park, Morgantown, WV.
Although the first save-a-date was published in August,
Synod Assembly is officially announced by the "Call of the
Assembly," that must be issued 60 days prior to the
convening of the assembly.
As this is a regular meeting of the Synod Assembly, all
business required by the governing documents will be on
the agenda. That includes an explicitly enumerated set of
reports and elections. New business is also allowed, but
there are rules that set a deadline for submission of
nongermane resolutions and memorials (see here).
The proposed agenda will be published in The Pre-Assembly Bulletin of Reports. It is subject to amendment by the assembly.
Synod Council, in its 9 April 2022 Synod Council meeting,
determined that Synod Assembly 2022's COVID mitigation
policy would be whatever the standard was according to the
CDC, WV State, and Mon County Health Department, and,
where there was conflict among them, the higher standard
would prevail. To be sure to receive information on last
minute changes, sign up for our text messaging
To be announced
Our Churchwide Representative for Synod Assembly 2024 has
yet to be announced by the Office of the Presiding Bishop.
Voting Member Minimum Requirements
Voting members fall into two classes: clergy and laity.
If you are an alternate for someone who has already
registered but now is not attending, one of the following
applies to you.
Dispensation from Requirement for Male and Female Laity Voting Members from a Congregation
Normally, a congregation is to send one male and one
female voting member. Dispensation, however, may be
requested of the Synod Council. For smaller congregations,
in particular, it may be difficult to find both a male and
a female willing/able to attend. To request dispensation,
please complete this form: Dispensation from
M-F VM Requirement. Requests for dispensation will
be processed, at minimum, weekly. In the meantime, proceed
with registration of your voting members until informed to
1 June 2024
Dining GuideClick here to review just some of the dining options in the area.
There are ample dining options, ranging from fast food drive-thru to high class sit-down, within a short drive, the Gateway complex and University Town Centers being two and three miles away respectively. Drive a little further, and even more options become available. In total, our dining guide lists over fifty establishments. Lunch will be an extended period of time not only to allow attendees to eat with some leisure and also to allow the tellers to count ballots. Attendees may also pack their own picnic lunches and eat at the pavilion (or anywhere else in the park). Lunch is not included in the registration package.
We look forward to Chef Marion & Ali Ohlinger of Hill
& Hollow bringing their food truck to our assembly
Lodging GuideClick here to review just some of the lodging options in the area.
While the assembly is planned as a one-day event, some may still opt for overnight accommodations. There is ample lodging in the area for anyone wishing to secure accommodations. Of course, many will prefer to simply travel in the morning and return home when we wrap up. A lodging guide is available for your perusal, but there are many other options that are not listed. The lodging guide does not imply endorsement. Lodging can be had in the Morgantown area at a wide variety of price point and accommodation level. Lodging is not included in the registration package.
Synod Council has set the registration fee at
$0.00---that's right: free registration for the fourth
year in a row! This is possible because of
aggressive cost-cutting measures by SAPComm, redesign of
the Synod Assembly, an amazingly good deal on the meeting
venue, and a surplus in the Synod Assembly fund.
Keeping abreast of all the information connected with
Synod Assembly isn't easy. To assist, we automatically
enroll registered attendees onto a dedicated email list.
Other means of communication (the synod website, Facebook,
and The Bishop's Road Show) are also employed.
Visit our Synod
Assembly Communications page for more information.
We've added a simple text messaging service to let you
know when announcements related to Synod Assembly are
published. Click here for more info.
Concerns about the pandemic have not abated. Synod
Council continues to monitor the situation and reserves
the right to postpone or cancel the Synod Assembly in
response to the pandemical situation. At the same time,
the state, the local health department, or the venue may
respond to a change in the pandemical situation that
precludes our gathering.
Synod Assembly 2021 posed the greatest challenge ever
faced by this synod in planning and holding an assembly.
As we are not yet out of the pandemic and pandemical
conditions change quickly, we are approaching this year
with similar caution. No formal decision on COVID
protocols for the assembly have been made: the synod
Council reserves the right to modify them in response to
the situation on the ground.
Additionally, while not a perfect assembly---what assembly is ever perfect?---feedback has been generally positive, with several expressing particular approval of the open-air venue. Synod Council deemed it reasonable to attempt replication (though not without debate).
Initial plans for the Synod Assembly 2021 were laid out
and accepted in principal by Synod Council at its October
2020 meeting. At the time, both risk mitigation and
pandemic psychology were forefront in the Synod Council's
thinking. The following assumptions drove planning:
With these assumptions, the following planning goals were
SAPComm, monitoring the pandemical situation, concluded
that an open-air assembly, social distancing, and
mandatory masking were no longer necessary but, being of
the opinion that flexibility for response to possible
variants and new waves of the coronavirus, chose to retain
some of the planning parameters.
Synod Council reviewed SAPComm's work, settling on some details and leaving others to the committee for further work. As mentioned, details will be posted as they develop and can be formatted for presentation.
The Pre-Assembly Bulletin of Reports will be
officially published 10 days prior to the convening of a
Synod Assembly. Online registration by 15 May 2024 is
vital to guarantee notice of the publication of the
bulletin. That said, it will be posted on this webpage
and announced on our synod Facebook
page and The Bishop's Roadshow.
Be sure to check out our Synod Assembly Communications page
for ways to keep abreast of developments.
Deadline for Nominations
3 March 2024
The public input phase for nominations associated with
Synod Assembly will open 2 February 2024 and close 3 March
2024 per the synod bylaws. Floor nominations will be
allowed (as well as write-ins during the election) at the
assembly. To learn more about what positions will be up
for election at Synod Assembly 2023 and how to recommend
people for nomination to those positions, visit our
Nominations & Elections Page.
Deadline for Reports
15 April 2024
Deadline for Exhibit Application
15 April 2024
Significant changes were made last year when it comes to exhibiting. Please visit our Exhibiting at Synod Assembly page for more information.
Deadline for Resolutions & Memorials
11 May 2024
As this is a regular meeting of the Synod Assembly, the
introduction of non-germane new business is not only
permitted by expected. Those interested in introducing new
business should note the deadline, 11 May 2024.
Understand, early submission is advantageous. Visit our
Resolutions & Memorials page for details on
submission, format, etc.. If you missed the deadline,
review the parliamentary aids section located in the Pre-Assembly
Bulletin of Report.